Outlook

365 Outlook Web
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365 Outlook Desktop
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  - Info
    
    account_info1.jpg
    
    Account information
    
    Choose the account if multiple is configured.
    
    Add Account
    
    add a new account to Outlook:
    
    Account Settings
    
    Account Settings:
    
    Account Name and Sync Settings:
    
    Delegate Access:
    
    Download Address Book:
    
    Manage Mobile Notification:
    
    Change Profile:
    
    Manage Profiles:
    
    Automatic Replies (Out of Office)
    
    User Automatic replies to notify others that you are out of office, on vacation, or not available to respond to email messages.
    
    Code
    
    Tools
    
    Mailbox Cleanup:
    
    Empty Deleted items folder:
    
    Clean up old items:
    
    Manage Rules & Alerts
    
    Email Rules:
    
    Manage Alerts:
    
    Manage COM Add-ins
    
    Slow and Disabled Add-ins
    
    Manage Add-ins: It will open outlook web
  - Open and Export
    
    Open Calendar:
    
    Open a calendar file in outlook (.ics, .vcs).
    
    Code
    
    Open Outlook Data File
    
    Open an Outlook data file (.pst).
    
    Code
    
    Import/Export
    
    Import or export files and settings.
    
    Code
    
    Other User's Folder
    
    Open a folder shared by another user.
    
    Code
  - Print:
    
    Any email need to print can print from here. Select the email in inbox and go to file and print. or From Inbox type CTRL + P
    
    Table Style
    
    Memo Style: It will print whicher email in the inbox was selected.
  - Office Account
    
    User information
    
    Account Privacy:
    
    Office Background:
    
    Office Theme:
    
    Connected Services:
    
    Add a service
    
    Product Information
    
    Manage Account
    
    Switch License
    
    Update License
    
    Update Options:
    
    About Outlook
    
    What's New:
  - Options
    
    General
    
    Cloud storage options: Check box: Store my Outlook in the cloud (Requires restarting outlook):
    
    User Interface options
    
    When using multiple displays: Optimize for best appearance, Optimize for compatability (application restart required)
    
    Show Mini Toolbar on selection: Check box
    
    Enable Live Preview: Check box
    
    Screen Tip Style: Show feature descriptions in screen tips, Dont show feature description in screen tips, Dont show screen tips.
    
    Personalize your copy of Microsoft Office
    
    User name: Enter name (Abdul Mohammed)
    
    Initials: AM
    
    Always use these values regardless of sign in to office: Check box
    
    Office Background: Choose background from list: Circuit
    
    Office Theme: Choose from list
    
    Never change the message background color: check box
    
    Privacy settings: Office privacy settings give you control your experience and data. Your privacy settings generally apply to all devices where you sign in to office with the same account.
    
    Starup options
    
    When Outlook opens: Ask me if I want to reopen previous items, Never reopen previous items, always reopen previous iems.
    
    For files I choose from OneDrive or SharePoint: Ask e how I want to attach them every time, always share them as links, Always attach them as copies.
    
    LinkedIn Features:
    
    Use Linkedin features in Office to stay connected with you professional network and keep up to date in your inudstry: check box: Enable LinkedIn features in my office application.
    
    Abdout LinkedIn features, Manage LinkedIn account associations.
    
    Mail:
    
    Compose messges
    
    Change the editing settings for messages: Editor options
    
    Proofing: Specify how Outlook corrects and formats the contents of your emails.
    
    AutoCorrect options: Various options available.
    
    When correcting spelling in Microsoft Office Program
    
    Ignore works in UPPERCASE: check box
    
    Ignore words that contain numbers: check box
    
    Ignore Internet and file addresses: check box
    
    Flat repeated words: check box
    
    Enforce accepted uppercase in French: check box
    
    Suggest from main dictionary only: Custom Dictionary
    
    French modes:
    
    Spanish modes:
    
    When correcting spelling in outlook
    
    Check spelling as you type:
    
    Mark grammar errors as you type:
    
    Frequently confused words:
    
    Choose the checks Editor will perform for Grammar and Refinements
    
    Writing style: Grammar & Refinements, Grammar
    
    Click settings to choose various options.
    
    Acessibility:
    
    Make your document accessible to others: Accessibility Assistant helps you find and fix content in your document that may make it harder for people with disabilities to consume your content. Turn on the following settings to keep Accessibility Assistant running even when the pane isn't open.
    
    Show accessibility status for the Accessibility Assistant in the Status Bar: Check box
    
    Show accessibility status inline with the document: check box
    
    Feedback options
    
    Provide feedback with sound: check box, select sound scheme
    
    provide feedback with animation: check box
    
    Application display options
    
    Screen Tip style: Show feature descriptions in Screen Tips, Dont show feature descriptions in Screen Tips, Dont show Screen Tips.
    
    Show shortcut keys in Screen Tips: Check box
    
    Show the Start screen when this application starts: check box
    
    Automatic Alt Text: Automatic alt text generates descriptions of images to make them accessible to people who use screen readers. Turn on automatic alt text by selecting the checkbox. You can also generate alt text by selecting "Generate alt text for me" in the Alt Text pane.
    
    Automatically generate alt text for me: check box
    
    Document display option
    
    Expand all headings when opening a document: check box
    
    Keyboard navigation options
    
    Use reading order for arrow key navigation: check box
    
    Advanced:
    
    Editing options
    
    Various options
    
    Cut, copy and paste
    
    Various options
    
    File open preference
    
    Various options
    
    Pen
    
    Various options
    
    Image size and Quality
    
    Various options
    
    Display
    
    Various options
    
    Advanced typography
    
    Various options
    
    Calendar:
    
    Change the settings for calendars, meetings, and time zones.
    
    Work hours and location
    
    Setup your weekly schedule to let colleagues know when you're available and in the office. click work hours and location
    
    first day of week: choose
    
    First week of year: choose
    
    Calendar options
    
    Add online meeting to all meetings: click Meeting Providers.
    
    Default duration for new appointments and meetings: choose time, 30 min, 1hr, 1.5 hr, 2 hrs.
    
    Shorten appointments and meetingsL check box, choose less than one hour, One hour or longer.
    
    Default reminders: choose time, various
    
    Allow attndees to propose new times for meetings: check box
    
    Use this response when proposing a new meeting time: Tentative, Accept, Decline
    
    Add holidays to the Calendar: Add holidays
    
    Change the permissions for viewing Free/Busy information: various options to choose: Free/Busy Options, Other Free/Busy
    
    Enable an alternate calender: check box
    
    When sending meeting requests outside of your organization, use the iCalendar format: check box
    
    Show bell icon on the calendar for appointments and meetings with reminders: check box
    
    Display options
    
    Default calendar color: choose color
    
    Use this color on all calendar: check box
    
    Show week numbers in the month view and in the Date Navigator: check box
    
    When in Schedule View, show free appointments: check box
    
    Automatically switch from vertical layout to schedule view when the number of displayed calendars is greater than or equal to : choose number
    
    Automatically switch from schedule view to vertical layout when the number of displayed calendar is fever than or equal to : choose number
    
    Time zones
    
    Time zone: choose
    
    Show a second time zone: check box
    
    Show a third time zone: check box
    
    Scheduling assistant
    
    Show calendar details in Screen Tip: Check box
    
    Show calendar details in the scheduling grid: Check box
    
    Automatic accept or decline
    
    Automatically accept or decline meeting requirements: click and choose
    
    Meeting insights
    
    Show meeting insights: check box.
    
    Groups:
    
    Options for working with groups.
    
    User Interface options
    
    Show the group header in the group space: check box
    
    Show the grou header in the Inbox: check box
    
    Notifications
    
    Show alert when, Someone like my messages: check box
    
    Attachment options
    
    For files I choose from my computer: choose from below
    
    Ask me how I want to attach them every time
    
    Always upload to the group's files in Sharepoint
    
    Always attach them as copies.
    
    People:
    
    Change how you work with your contacts.
    
    Names and filing
    
    Default "Full Name" order: choose
    
    Default "File As" order: choose
    
    Check for duplicates when saving new contacts: check box
    
    Contacts index
    
    Show an additional index: check box
    
    additional contact index: choose
    
    Online status and photographs
    
    Display online status next to name: check box
    
    Show user photographs when available (requires restarting outlook): check box
    
    Show only names in the People peek (required restarting outlook): check box
    
    Tasks:
    
    Change the settings that track your taks and to-do items.
    
    Task options
    
    open tasks in the To Do app: check box
    
    Set reminders on tasks with due dates: check box
    
    Default reminder time: select time
    
    Keep my task list updated with copies of tasks I assign to other people: check box
    
    Send status report when I complete an assigned task: check box
    
    Overdue task color: choose color
    
    Completed task color: choose
    
    Set Quick Click Flag: choose
    
    Work hours
    
    Task working hours per day: choose
    
    Task working hours per week: choose
    
    Search:
    
    Change how items are searched with instance search.
    
    Change the outlook stores indexed by windows search: click indexing options
    
    Results
    
    Include results only from:
    
    Current folder
    
    Current folder. Current mailbox when searching from the inbox
    
    Current mailbox
    
    All mailboxes
    
    Include messages from the Deleted items folder in each data file when searching in All itms: check box
    
    Highlight search terms in the results: check box
    
    Highlight color: choose
    
    Notify me when results might be limited because search indexing is not complete: check box
    
    Show most relevant search results on top: check box
    
    Language:
    
    Set the office Language preferences
    
    Office Display Language
    
    Match Microsoft Windows, English US, English UK or add a language.
    
    Office authoring languages and proofing
    
    Manaage languages used for creating and editing documents, including proofing tools such as spelling and grammar check.
    
    Accessibility:
    
    Accessibility checker option
    
    The accessibility checker helps you find and fix content in your message that may mame it harder for people with disabilities to consume your content.
    
    Show me accessibility warnings while I work:
    
    Show me accessibility warnings when:
    
    At least one recipient prefers accessible content
    
    Using a dark background to compose a message
    
    Composing a message to a lage audience
    
    At least one recipient is outside my organization
    
    Composing a message with high importance
    
    Show me accessibility warnings only when I open the accessibility cheer.
    
    Feedback options
    
    Provide feedback with sound: sound scheme: select
    
    Application display option
    
    Screen Tip style: choose
    
    Dont automatically expand conversations when using the keyboard to change messages: check box
    
    Show Read Aloud: check box
    
    Suggest names to mention when i use the @ symbol in a message (requires restarting outlook): check box
    
    Document display option
    
    Use stationery to change default fonts and styles, colors, and backgrounds. click Stationery and Fonts.
    
    Automatic Alt Text:Automatic alt text generates descriptions of images to make them accessible to people who use screen readers. Turn on automatic alt text y selecting the checkbox. You can also generate alt text by selecting "Generate alt text for me" in the Alt Text pane.
    
    Automatically generate alt text for me: check box
    
    Advanced:
    
    Outlook Panes
    
    Customize Outlook pane: click Reading pane and select options.
    
    Show apps in Outlook: check box
    
    Outlook Start and Exit
    
    Start Outlook in this folder: Inbox (click browse and choose like Inbox or any other folder).
    
    Empty Deleted items folders when exiting Outlook: check box
    
    AutoArchive
    
    Reduce mailbox size by deleting or moving old items to an archive data file. Click AutoArchive Settings:
    
    File and browser preferences
    
    Open Word, Excel, and PowerPoint files using: Broswer / Desktop (online or desktop)
    
    Open hyperlinks from outlook in : Microsoft Edge / Default Browser.
    
    Reminders
    
    Show reminders: Check box
    
    Play reminders sound: browse and choose
    
    Show reminders on top of other windows: check box
    
    Automatically dismiss reminders for past calendar events: check box
    
    Export
    
    Export Outlook information to a file for use in other program: click export
    
    RSS feeds
    
    Any RSS Feed item that is updated appears as new: check box
    
    Synchronize RSS Feeds to the Common Feed list (CFL) in Windows: Check box
    
    Send and receive
    
    Set send and receive settings for incoming and outgoing items: click Send/Receive
    
    Send immediately when connected: check box
    
    Developers
    
    Configure advanced custom forms options: click Custom Forms
    
    Show add-in user interface errors: check box
    
    International options
    
    Use English for message flag labels: Check box
    
    Use English for message headers on replies and forwards and for forward notifications: check box
    
    Automatically select encoding for outgoing messages: check box
    
    Preferred encoding for outgoing messages: select
    
    Automatically select encoding for outgoing vCards: check box
    
    Preferred encoding for outgoing vCards: choose
    
    Allow international domain names in email address: check box
    
    Allow UTF-8 support for the mailbox protocol: check box
    
    Right to Left
    
    Arrange panes left to right for right to left languages: check box
    
    Define the direction of your views:
    
    Left to Right
    
    Context
    
    Right to Left
    
    Define the global text direction of srings and edit controls. Select context to layout the text based on the first strong left to right or right to left character detected:
    
    Left to Right
    
    Context
    
    Right to Left
    
    Other
    
    Set Quick Click Category: click Quick Click
    
    Prompt for confirmaiton before permanently deleting items: check box
    
    Allow analysis of send emails to identify people you commonly email and subjects you commonly discuss, and upload this infomation the the default Sharepoint server: check box
    
    Enable troubleshooting logging (requires restarting outlook): check box
    
    Migrate group schedules from a previous version of Microsoft Outlook: select folder
    
    Use animations when expanding conversations and groups: check box
    
    Disable incident notifications intended for administrators: check box
    
    Customize Ribbon
    
    Add/remove buttons
    
    Quick Access Toolbar
    
    Add-ins
    
    Trust Center
    
    Help keep your documents safe and your computer secure and healthy.
    
    click Trust Center Settings.
- Mail
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- Calendar
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- Tasks
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- More Apps
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- Other Task and Troubleshooting
  - Email Forwarding, Email recall,
    
    All Email forwarding in O365:
    Go to Microsoft 365 Admin Center (admin.cloud.microsoft.com)
    Go to Users-->Active Users-->select user to whom all emails should be forwarded.
    Go to Mail -->Email forwarding --> select Manage email forwarding-->enter the email address to which emails forwarded.
    select check box : Forward all emails sent to this mailbox (The mailbox owner will be able to view and change these forwarding settings.)
    select check box: Keep a copy of forwarded email in this mailbox.
    Save changes.
    
    > Access User Settings: Go to the Microsoft 365 admin center and select Users > Active users.
    > Select User: Click on the display name of the user whose email you want to forward.
    > Manage Forwarding: In the user properties pane, click the Mail tab and select Manage email forwarding.
    > Configure Options:
    > Toggle Forward all emails sent to this mailbox to On.
    > Enter the forwarding address in the Forwarding email address box.
    > Check Keep a copy of forwarded email in this mailbox if you want to retain a copy.
    Save: Click Save changes.
    
    Email Recall:
    
    Email sent to aziz27uk@yahoo.co.uk from a.mohammed@hhsaudi.com which needs to recall before user access it.
    
    Go to sent folder and double click the sent email, Click File/Info/Resend or Recall and click Recall This Message. If Recall or resend is not visible from file is because you click the File from main outlook menu, double click the send email and go to file.
    
    Choose Delete unread copies of this message or Delete unread copies and replace with a new message. (user who is not read the message will be deleted)
    
    Select check box : Tell me if recall succeeds or fails for each recipient: It means if user has already seen the message than you will not be notified or else you will receive the message.
    
    Enter credentials if needed.
    
    Message recall was failed because Message to recipients outside your organization.
    
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  - Move emails to a folder,
    
    Outlook rule that moves specific emails to a folder:
    
    Method1: Right-click an email from the sender, select Rules > Create Rule. Choose criteria (such as "From: enter email address [Sent: your email address]") and the target folder under "Folder name," then click OK.
    
    Method 2: Select the received email, click on Rules on top menu bar and click create Rule, Select check box From xyx@abc.com , subject keep blank, select check box sent to : youremail and Select check box Move the item to Folder and select folder.
    
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